THE NUTS AND BOLTS OF WRITING REPORTS

TARGET AUDIENCE: Managers, Training Officers, Personnel Officers, Supervisors and Secretaries.

DESCRIPTION

Everyone in a professional role will eventually have to write a report.  A report is a sharp, concise document that is written for a particular purpose and audience. In a simple language it means: this is what I did and this is what it means. It generally sets out and analyses situations or problem, gives sequential breakdown of action, often making recommendations for future action. It is a factual paper and needs to be clear and well-structured. A report is designed to lead people through the information that they want quickly and easily. A good report must be informative and fact-based, formally structure, written with a specific purpose and reader in mind, always include section heading, written in style appropriate to each section, and must offer recommendations for action.

This program takes the guess-work out of how to write a formal report. Participants learn how to write reports that are designed to lead people through the information that they want quickly and easily, that are informative and fact-based, formally structured, written with a specific purpose and reader in mind, and written in appropriate style, etc.

TRAINING OBJECTIVES

  • Train participants on report writing format and styles
  • Train participants on different types of reports and elements of a quality report
  • Train participants how to pass a message to the reader  through effective report writing

LEARNING OUTCOMES

After attending this training, participants should be able to:

  • Know the different types of reports and  their basic structure
  • Apply the basic report writing format and style accurately
  • Know what is contained in a good report
  • Have full knowledge of how a good report look like
  • Know how to structure a report
  CURRICULUM
DAY ONE INTRODUCTION TO REPORT
Definitions of Reports
Purposes and use of different kinds of reports
Qualities of a good report : On time, Appropriateness, Objectivity, Accuracy, directness, Arriving at a conclusion with a call to action
DAY TWO HOW TO STRUCTURE REPORTS
Summary
Discussion
Results
Methodology
Literature Review
Conclusion
DAY THREE WRITING GUIDELINES
Writing process:  
Preparing to write
Organizing your information
Writing draft  
Revising / Editing your writing  
Ensuring Clarity, Conciseness  
Understanding Sentence Structure:
Subjects and predicates
Parts of speech
Paragraphs
Punctuation
Use of numbers and capitals   

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